This privacy policy has been compiled to better serve those who are concerned with how their ‘Personally Identifiable Information’ (PII) and/or ‘Personal Data’ is being used online. PII, as described in U.S. privacy law and information security, is information that can be used on its own or with other information to identify, contact or locate a single person, or to identify an individual in context. Please read our privacy policy carefully for a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website.

What personal information do we collect from the people that visit our website?
When ordering or registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number or other details to help you with your experience. We may collect other information about you, such as IP address, birthdate, gender, business information, etc. During the conference, photographs and videos may be take any attendees, exhibitors, and guests. Mobile device data may also be collected while accessing our mobile application via Cvent’s CrowdCompass mobile event app.

We may also collect your relevant payment or credit card information. Please be aware that all payment information shall be stored and processed by our third-party payment processors in compliance with the Payment Card Industry Data Security Standard (PCI DSS). For more information, please visit the PCI Security Standards Council website.

Please be aware that we may collect and aggregate personally identifiable information and may anonymize that information for our own research or internal purposes. Once such data has been anonymized, it cannot be traced back to you, the user.

When do we collect information?
We collect information from you when you register on our site, make a purchase, subscribe to a newsletter, respond to a survey, fill out a form, use live chat, or otherwise enter information on our site.

How do we use your information?
We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or other marketing communication, browse our website, or use certain other site features in the following ways:

• To personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested.
• To improve our website in order to better serve you.
• To allow us to better service you in responding to your customer service requests.
• To administer a contest, promotion, survey or other site feature.
• To quickly process your registration and transactions.
• To send you confirmation emails, invoices and payments details.
• To communicate necessary information about our events, including agenda releases, registered course information, and event news and updates.
• To ask for ratings and reviews of services or products.
• To follow up with them after correspondence (live chat, email or phone inquiries).
• To promote our services and annual conferences, communicate active agendas and networking opportunities.
• To promote featured speakers, exhibitors, sponsors and advertisers of the events.
• To publish attendee list to the conference mobile app.
• To provide attendance list of sponsored sessions to the sponsor to provide metrics on participation.
• As is otherwise necessary for our legitimate business interests.

Conference Badges and Lead Scanning
Third-party badge scanning technology is used during all STN live events. All conference participants must present applicable conference credentials (printed badges) to access STN hosted and related events. All STN hosted and related events will require attendees, speakers, and exhibitors to be scanned in at the entrance for session attendance tracking and contact tracing.

Exhibitors may request to scan an attendee’s printed conference badge to collect contact information, in lieu of exchanging business cards. This is voluntary, and you do not need to allow exhibitors to scan your badge. Contact information collected through badge scanning includes but is not limited to registrant’s name, email address, title, company name, and work phone number.

When do we share your personal information with others?
We work with other stakeholders to provide the top-level service and experience at our events, and we may need to share your information with registered exhibitors, sponsors and conference speakers, so they may contact you to provide additional information on their related expertise, products and services. We may also share your information with the conference hotel to validate guests booking on our discounted room block. Additionally, a list of registered attendees will be published on our conference mobile app.

Permanent Removal Requests
If you wish to have any of your PII/Personal Data stored by us permanently removed or you have any questions regarding such removal, please contact us at 310-792-2226. We must allow you to port and reuse your personal data for your own purposes across different platforms. Please contact our team at (310) 792-2226, if you wish to receive additional information on how to port your data elsewhere. This right only applies to personal data that you have provided to us as a data controller.

Data Retention
We will only retain your PII/Personal Data for as long as required. We will keep your personal information:

• For any legally required duration;
• Until we no longer have a valid reason to keep or use your PII/Personal Data; or
• Upon your request to eliminate, delete, or modify any of your PII/Personal Data stored with us.

Where you have requested modification or deletion of your PII/Personal Data, we may keep just enough of your personal information to ensure that we comply with your requests not to use your personal information or comply with your right to erasure. If you require additional details regarding the retention of your PII/Personal Data, please contact us at 310-792-2226.