Terms and Conditions

Please review ALL terms and conditions. When completed, click on *I have read and understand the Conference Registration Policy and I agree to the Terms and Conditions at the bottom of the page to complete your registration.

Event Postponement/Cancellation
In the event that STN postpone or cancels a hosted conference for any reason, refunds will not be issued. Registrants may request to transfer paid registration fees with STN Media Group/School Transportation News as payment towards a future STN hosted conference.

Event Safety Guidelines 
To host events responsibly, STN will follow all official government, local authority, relevant health authority, and specific venue guidance and requirements for all health, safety, and protective measures. All participating attendees and guests will be required to comply with any current local or state guidelines. 

Pricing Policies & Payment Options 
Online prices and selection offers are subject to change. 

Non-refundable Registration Service Fee 
This fee is charged based on a registration fee charged by Cvent, per registration submitted through its online registration platform. Cvent, the third-party registration platform used by STN events charges a fee per registration, regardless of registration status (attending or cancelled). This is not a fee charged based on payment methods. 

Sales Tax Policy 
Because STN Media does business throughout the United States and collects and remits sales tax as required by law, the STN Media Web site also collects and remits sales tax as appropriate. 

Paying for Your Order
You may pay for your orders with major credit cards issued in the United States of America. Currently, we accept Visa, MasterCard & Amex. Generally, credit and debit cards are charged at time of purchase. However, we may pre-authorize your order amount with your credit or debit card issuer at the time you place the order, which may influence your available credit line. Please contact your credit card issuer for more information. For online purchases, STN Media accepts these forms of payment: • MasterCard • Visa • AMEX • Purchase Orders

All pending payments are due no later than 30 days after the conference concludes

Validating Your Order 
After you place an order, we will check the information you give us for validity, by verifying your method of payment or billing address. We reserve the right to reject any order you place with us, and/or to limit quantities on any order, without giving any reason. If we reject your order, we will attempt to notify you using the e-mail address you have given us with the order. Your credit or debit card will normally not be charged if we reject an order, but we will process a refund if the charge has been made against your card.

Order Acceptance/Confirmation 
Your receipt of an electronic or other form of order confirmation does not signify our acceptance of your order, nor does it constitute confirmation of our offer to sell. The STN Media Web site reserves the right at any time after receipt of your order to accept or decline your order for any reason.

Order Limitations/Limited Quantities
STN Media may, at its own discretion, limit or cancel quantities purchased per person, per household or per order. STN Media also reserves the right to reject any order you place with us. These restrictions may include orders placed by the same STN Media Web site account, the same credit card, and orders that use the same billing and/or shipping address. In the event we make a change to an order, we will attempt to notify you by contacting the e-mail and/or billing address provided at the time the order was made. STN Media reserves the right to limit or prohibit sales to dealers.

Offline Payment Instructions:
Please make checks payable to STN Media and mail to:

STN Media Group
ATTN: STN EXPO Indy
5334 Torrance Blvd., 3rd FL
Torrance, CA 90503

Entry & Restrictions
Conference badges are valid credentials for specific events applicable to each registrant’s registration type. For security reasons, all participants must wear applicable credentials to access any STN hosted events including but not limited to: keynote/general sessions, workshops, training sessions, off-site events, social events, receptions, and trade shows.

Conference Badge & Lead Scanning
Third party badge scanning technology is used during all STN live events. All conference participants must present applicable conference credentials (printed badges) to access STN hosted and related events. All STN hosted and related events will require attendees, speakers, and exhibitors to be scanned in at the entrance for session attendance tracking and contact tracing.

Exhibitors may request to scan attendee’s printed conference badge to collect contact information for potential clients, in place of exchanging business cards. This is voluntary, and you do not need to allow exhibitors to scan your badge. Contact information collected through badge scanning includes but not limited to registrant’s name, email address, title, company name, and work phone number.

Personal Data Collection
When ordering or registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number or other details to help you with your experience. We may collect other information about you, such as IP address, birthdate, gender, business information, etc.

STN works with other stakeholders to provide the top-level service and experience at our events, and we may need to share your information with registered exhibitors, sponsors, and conference speakers, so they may contact you to provide additional information on their related expertise, products, and services. We may also share your information with the conference hotel to validate guests booking on our discounted room block. Additionally, a list of registered attendees will be published on our conference mobile app.

STN EXPO Conference Mobile App
By accepting these terms and conditions, you are opting in to be included in the STN EXPO Conference mobile application that will be available to all Expo attendees, exhibitors and STN staff for a total of 90 days.

Photography Release Policy
Permission, Rights, Consent and Release Policy to be Photographed, Imaged, Digitally Reproduced, Videotaped or Transmitted: Any attendee, registrant, exhibitor, service provider or staff person hereby grants full and complete permission and reproduction rights forever, and to hold harmless forever, in any format, viewable, published or distributed anywhere in any manner, at any time, now or in the future, to STN Media and/or its successors, representatives or assignees, to use, print, tape, digitally collect, record, store or transmit their image(s), in whole or in part, altered or not, with or without attribution, in any kind of materials, printed, stored, or used online or electronically transmitted or posted at a website, without any compensation or payment of any type, without further permission or limit. This blanket permission to be photographed, digitally imaged, collected, recorded, distributed, or transmitted, is activated when you pay for and complete your registration or exhibition form or process, or attend any event or activity that is part of this conference, or associated to this conference and its events, and STN Media. Because this conference, educational sessions, social events, and trade show are all considered to be public events, there is no reasonable expectation of privacy; furthermore, none is promised or guaranteed by STN or its representatives. In addition, your name, title, identity, or location may be revealed in descriptive text or comments in connection with any images, which become the sole property, permanently, of STN Media. If you do not wish to be photographed, we strongly advise you not to attend this conference or any of its associated events or locations.

STN EXPO Indy Privacy Policy
The STN EXPO Indy privacy policy has been compiled to better serve those who are concerned with how their ‘Personally Identifiable Information’ (PII) and/or ‘Personal Data’ is being used online. PII, as described in US privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy at https://stnexpo.com/east/privacy-policy/ carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website.

Update to Terms
STN reserves the right to make changes to the Terms at any time without notice to Participant. It is Participant’s responsibility to frequently review the Terms posted on the conference website for any changes.