Booth Regulations

Contract & Payment

No exhibit space is reserved until STN receives a completed Exhibit Space Reservation Form and payment in full. STN may deny exhibitor entry to the trade show if exhibitor is delinquent on any debt to STN on the date of the trade show. STN may apply any payment received from exhibitor to satisfy the delinquency.

Booth Contact

To ensure your company receives all important information, STN requires you to designate one booth contact person. That person will receive all event information and will be responsible for disseminating it to the correct people within your company. 

Booth Rental Details

Booth rentals include aluminum piping; 8-foot-high drape; 3-foot-high draped side rails; one (1) 11×17-inch identification sign; one (1) 6-foot draped table; two (2) chairs; and wastebasket. Carpet and electrical is not provided as part of the basic contract. Carpet is NOT required, but exhibitors can purchase carpet for their booth from the show decorator, GES Exhibition Services. Exhibitors requiring electrical services can also contact GES to order electrical services. Exhibit spaces next to an entrance have special setup restrictions.

Trade Show + Lunch

The TSD Conference trade show attracts more than 500 attendees in search of products, solutions and services targeting special needs, disabilities and preschoolers. It will feature more than 65 manufacturers and suppliers offering new and existing products, solutions and services that help transporters perform their jobs better and more efficiently.

Exhibiting companies connect with professionals who prepare specifications for special needs products and services; make final decisions on purchases; and are responsible for recommending purchases.

Equipment

STN shall furnish the following items for booths and bus spaces: one (1) 11-inch by 17-inch, one-line identification sign stating the exhibitor’s name and booth number, one (1) 6-foot draped table, and two (2) side chairs. Booths will include draperies for an 8-foot-high back wall and 3-foot-high sidewalls. Bus spaces will not be draped. Show services such as carpet, electrical, and freight are not provided as part of the basic contract. Arrangements for special signs, carpeting and additional furniture should be made in advance directly with the Show Decorator (GES). Arrangements or disputes with GES are not part of this contract and not covered by the booth rental fee. Electrical and internet are not included and must be ordered through the venue. See GES’s electronic exhibitor kit for complete details.

Badges

Exhibitors receive two (2) complimentary exhibitor badges per 10-foot by 10-foot booth, and four (4) complimentary exhibitor badges per 10-foot by 20-foot booth, for legitimate company employees. Exhibitors are entitled to six (6) badges per 20-foot by 20-foot or larger booths. Exhibitor badges provide access to workshop sessions, exhibit hall during set up and breakdown, as well as during the trade show. Badges are required for admittance to the trade show, social events, and all workshop sessions. Exhibitor badges include show lunch with admission. Additional exhibitor badges may be purchased at $150 each.

Show Decorator

GES is the official show decorator for the 2024 TSD Conference & Trade Show. Exhibitor shall arrange all decorator services with the GES, including without limitation set-up/tear-down labor service and supervision, standard and custom furnishings, signs and graphics, cleaning, custom carpets, utility services, shipping, drayage, and material handling. GES and STN shall not be responsible for exhibitor’s materials shipped and delivered by a third-party company. Notice of Intent to hire an Exhibitor Appointed Contractor (EAC) must be submitted by the exhibitor to GES sixty (60) days prior to move-in for approval. See GES’s electronic exhibitor kit for complete details.

Demo Vehicles

Demo vehicles for exhibitor booths must conform to local fire marshal restrictions and must be scheduled with GES to get a specific time for placement. SPACE IS LIMITED. There is no additional charge for a vehicle(s) in an exhibitor’s booth.

Hours, Setup & Dismantling

Trade show times are subject to change without notice. Please refer to our website for the most up-to-date schedule. All exhibitor buses shall be driven onto the trade show floor between 12:00 P.M. and 4:00 P.M. on Saturday, November 9. Exhibitors shall drive their own bus on and off the trade show floor. Exhibitor must use a spotter provided by GES to accompany drive-in and drive-out of all buses. All other setup arrangements shall be completed between 2:00 P.M. and 5:00 P.M. on Saturday, November 9, and by 5:00 P.M. on Sunday, November 10.

Requests for extended set up must be submitted in writing in advance and approved by STN. During any extended set up, exhibitor shall bring only hand-carried materials into the exhibit hall and shall not remove any materials. No exhibit shall be dismantled or removed until the trade show is officially closed. Exhibitor shall begin dismantling its exhibit immediately after the trade show officially closes and all exhibit material shall be removed from the hall no later than 8:00 P.M. on Monday, November 11.

Use of Space

Exhibitor shall confine all sales and advertising activities, including distribution of promotional material, to exhibitor’s booth or immediate area. Exhibitor shall show, discuss, explain, and demonstrate only those goods or services that exhibitor sells in the ordinary course of business. Exhibitor shall comply with all applicable federal, state, and local laws and regulations including, without limitation, those relating to advertising and merchandising. Exhibitor shall not engage in an illegal lottery. STN is not responsible for exhibitor’s activities.

Assignment & Subletting

Exhibitor shall not assign or sublet its exhibit space or share it with another exhibitor without prior written consent from STN.

Exhibit Space

The accompanying exhibit space diagram is merely an intended layout and may not be to scale. STN does not warrant the amount of exposure exhibitor will experience in any specific exhibit space. See conference website for the most updated floor plan. STN reserves the right to reconfigure any exhibit space and reassign booth spaces as needed.

Exhibit Services

Exhibitors will be responsible for contracting any exhibit services needed, such as electrical, sign hanging, booth carpet, high-speed Internet and booth cleaning. Forms for all services will be included in the exhibitor service kit distributed after registration or at tsdconfernce.com. Please be aware of the deadlines associated with these orders.

Storage

Exhibitor shall not store packing boxes or cases in its booth during the trade show. If properly marked for identification, these items may be stored at owner’s risk and expense in a Fire Marshal-approved area of the exhibit hall.